Purchasing from an On-Campus Vendor

If your organization needs to make a purchase from any on-campus vendor, request a quote from the vendor so you know how much the service will be expected to cost.   Enter the quote into your checkbooks as funds spent and when your monthly budget report becomes available, verify the expense by comparing the quote with the final bill or receipt. Adjust the expenditure in your checkbooks as necessary. The funds will be deducted automatically from your account. All receipts and copies of the requisition forms must be returned to Student Involvement within one business day after the purchase to be placed in your organization’s file. It is imperative that all receipts are retained on file for audit purposes.