Managing Your Budget

Organization Budget Use

Your organization's budget is maintained on OrgSync. All approvals will happen through a CSI advisor. You may access, view, and manage your budget in your club portal by selecting More>Treasury>Budgets. You may request to use funding by selecting a budget line and choosing "Request Budget Payment" button. All requests will need CSI advisor approval prior to use. Please see an advisor for guidance with this process.

General Ledger and OrgSync Checkbooks

In addition to the club portal budget feature, each organization must maintain a general ledger. A general ledger is a complete record of all the financial transactions of your organization's budget throughout its life. The general ledger holds all of the information needed to prepare a statement of accurate accounting and includes all expenses and revenue. Organizations my choose to utilize OrgSync checkbooks or their own general ledger to maintain an accurate itemized account of spending and balance.  When choosing to use a version other than the checkbooks feature, the document must be stored as a file on your organization's portal.

We encourage you to meet with an advisor for assistance in setting up your checkbooks. To create a checkbook entry, go to your club's portal and select More>Treasury>Checkbooks. Click the correct checkbook and follow the instructions to make your entry.  Here are some tips for your entry: 

  1. Provide the date when you made the purchase, not the date you're making the checkbook entry.
  2. Include the event , item purchased, and vendor for the description.
  3. Be sure to include the minus sign for withdrawals (i.e. whenever you make a purchase)

If your entry is correct you should see the balance on the side decline (or increase, when applicable) in the amount of your purchase(s).

Prefer to watch a video of how to do this? Click here.


Reallocations

If you find that your organization would like to make a purchase or plan an activity that was not budgeted for in the beginning of the year, then you will need to decide how to reallocate your available monies to cover the expenses (another expense will need to be cut or additional income will need to be added.) Major changes to your budget (over $100) must be proposed in writing to your club advisor.